Managing vendors for your expo, fair, festival, or trade show can be a challenging task!
Many event organizers look at implementing an event vendor management system to help them reduce the time spent managing vendors.
5 Tips When Looking For Event Vendor Management Software
Make sure that the solution has the ability for vendors to apply online or the ability for the event organizer to upload documents without vendors having to do anything. Also make sure that you can configure it to match your style of event. Booth based events are drastically different from one another, versatility is a must!
A top question by vendors is wondering how much they owe, what they’ve paid, and to get their invoice. An event vendor management software should have the ability for invoicing, payment tracking, and real time notifications to vendors on their payment status.
Booth Assignments and Inventory:
Assigning vendors to booths is a must while also making sure you’re keeping track of booth inventory. You should be able to track inventory and know in real-time how many booths you have available, sold, and reserved.
Being able to quickly see which vendors added what items such as power, chairs, tables, and water will greatly reduce your time spent managing vendors requests.
Having a robust floor plan builder is the icing on the cake for what to look for in an event vendor management software. Look to see if you can add booths, objects, areas, shapes, custom text, and make sure it looks great on mobile.
Pricing is usually the deciding factor for most event organizers. Paying a monthly fee or a flat rate can make it difficult to offset the cost. Look for a pricing plan that scales with you and charges you only for the approved vendors that are attending your event.
That’s A Wrap!
If you’re looking for event vendor management software, you’ve come to the right place!
Looking for an event vendor management software? Check-out Fusion Manager
If you liked this article, you might like our video on 3 Tips to Manage Exhibitors and Vendors at your Event
We hope you enjoyed this article! Please reach out if you have any questions, we’d love to hear from you!
❤️ Your Fusion Team
