Congratulations! You are the lucky person to create the floorplan for an upcoming event!

If this is your first time or your 100th time creating a floorplan for events, you’ll know 5 tips to create better floorplans in this article.

Event floorplans are much more than throwing booths, chairs, and tables on a map and calling it a day.

Let’s learn how to create a floorplan for your event!

Define Your Goal:

What are you trying to accomplish with your floorplan?

Is it a B2B expo where you’re wanting attendees to slow down and visit with each exhibitor’s booth?

Is it a B2C tasting event where consumers are there to try as many new things as they can?

Maybe it’s a corporate speaking session where you need to place 500 seats and a nice stage.

Whatever your event might be, define the goal and write it down. With a clearly defined goal, we can build your floorplan around your desired outcome.

Know Your Limits:

How much space do you have? How many 10×10 booths can fit? What’s your maximum capacity?

The more you understand what your limits are for the event, the better-educated decisions you can make.

Blocking of areas on your floorplan is a great first step when building. This will allow you to not over place items and will set the floor for building around crucial areas.

Think Like a Consumer:

Imagine yourself walking around your event as the person attending.

What do they want to see?

How do they want to interact?

What are their goals for the show?

If attendees are there to mingle with industry colleagues maybe you have more standing tables for them to chat at.

Is it a B2B expo where they’re there to do business? Maybe they want private offices to talk with exhibitors or extra space for hands-on displays.

Happy attendees = happy shows!

Safety First:

No no, not everything has to be wrapped in bubble wrap.

Where are your emergency exits?

Where are the fire extinguishers located?

Emergencies are always unlikely, but how you plan for emergencies and handle them could be the difference between the success and failure of your show.

Feel the Flow:

Maybe that wasn’t the right heading…but you get the point right?

You don’t want your event to feel like the chaos at a mall during black Friday…

How will you funnel people through your floorplan?

Where will they enter?

What measures are you taking to control the flow to slow people down so they interact with exhibitors?

Think of your floorplan as a stream of water, you can’t stop it but you can do things to control it along the way

Keep these 5 tips on how to create a floorplan for your event in your back pocket next time!

Looking for a floorplan or mapping software? Fusion Maps might be the answer!

You might also like our video on tips to create an event floorplan!

– ❤️ Your Fusion Team