So you have a list of vendors for your event and you’re losing your mind trying to manage them?
Event vendor management software could be the answer to saving you mass amounts of time and increasing your sales.
So let’s answer the question, where to get event vendor management software!
Why use event vendor management software?
Managing vendors consumes a large amount of time, we’ve heard of it being a year-round full-time job for some events. Fair and Event’s vendor management software is proven to save roughly 48% of your time managing vendors.
By joining a marketplace of vendors, you increase your exposure to prospective vendors. This increase in exposure leads to more applicants and selling your booth spaces.
It’s not easy keeping track of paperwork, booth assignments, payments, and sales. It’s detrimental if you lose any one of those. What would happen if you forgot to assign a vendor to a booth, the vendor shows up at your event and you have no booth for them?
Is an event vendor management software right for my event?
It’s not for every event, but it certainly is built to handle small events from 5 booths up to large events with 2,000+ booths.
You must ask yourself a few questions here:
- Would it be nice to increase my revenue?
- Could I use more time in my day?
- Do I want to provide a better experience to my attendees and vendors?
- What’s in an event vendor management software?
Key Features
There are several companies that offer event management software each one offering various different features. What you should be looking for are the features that will make your life easier specific to your needs.
It shouldn’t take you weeks to learn or have an hour-long training session.
Cost-effective compared to the time savings:
It’s hard to look just at price because if the software is able to save you a full-time employee there is a massive saving there. You must weigh the savings vs. the cost of the software.
Ask the software company what their development plan is for the next 6-12 months. Quality companies will ALWAYS be developing new features to make your life easier. Companies that have no plans for big enhancements aren’t looking to grow with you.
Things To Avoid:
Often times event organizers want white-labeled solutions for a perfectly branded experience, but is that hurting the experience for other stakeholders at your event?
Does an exhibitor really need one more login to remember for your unique event portal?
While there is a list of things to look for in a solution, there’s also a list of things you should avoid in a solution.
Stakeholders have several things to manage for each event they attend. The last thing they need is to remember one more login for your event. Avoid using software where stakeholders will need to create a unique account just for your event. Platforms such as Fair and Event are collaborative, meaning they can use one login for multiple events!
Just because the solution makes your life as the event organizer easier, how does it affect your other stakeholders using the software? It’s always good to explore what the other users will experience to make sure they don’t get frustrated.
Pricing that isn’t clear is a point to question, why are they afraid of displaying pricing? Also, software that isn’t easy to navigate or easy to use. If you find yourself questioning where you’re at or how to find something on the company’s website, that’s usually never a good sign!
If you’re looking for an event vendor management software, Fusion Manager could be the answer!
You might also like our 3 Tips To Manage Vendors Video!
Cheers!
♥️ Your Fusion Team
